Logistics Coordinator – Ukraine – Ukraine
Humanitarian needs in Ukraine are increasing rapidly due to the significant instability and vulnerability of the Ukrainian population. In response to the crisis, FHI 360 will implement an integrated program that offers lifesaving and sustainable health and protection activities that will meet the critical needs of displaced people and affected communities.
FHI 360 is looking for a Logistics Coordinator to oversee purchasing, fleet management and warehousing. The Logistics Coordinator is responsible for the overall direction of planning, executing, and coordinating the efforts of Logs team members and stakeholders to ensure the smooth running of the program. The Logistics Coordinator is a problem solver who identifies bottlenecks and implements changes for project success. In addition, the Logistics Coordinator will support logistics efficiency and ensure that all aspects comply with FHI 360 policies.
Based in Dnipro, this duty station is designated as Extreme Risk and presents an increased risk or direct threat to personal safety. However, FHI 360 has mitigation measures and policies in place to ensure personnel safety in coordination with FHI 360 Global Security. Applicants should research these locations and the associated risks before applying. The position is envisaged for an initial period of 11 months, with the possibility of extension.
For international staff based in Ukraine, FHI 360 provides competitive salary, hazard pay, premium pay, housing, relocation, and regular R&R rotations that includes a round-trip ticket to the designated fallback point ( or an equivalent amount to the preferred destination) and a 500 USD lump sum payment.
- Develop standard protocols for essential logistics processes, including supply requests, warehouse management, and product shipping. Particular emphasis should be placed on establishing international and domestic supply chains for pharmaceutical and medical equipment, including importation, handling and shipment to the field.
- Identify, establish and manage emergency facilities, including offices, residences, warehouses and other critical infrastructure.
- Determine transportation needs, secure transportation assets, and manage fleet allocation, including fuel, maintenance, and driver pool.
- Establish and maintain a register of assets and inventory in the field, including allocation and maintenance of equipment, and dispose of assets in accordance with donor regulations.
- Ensure logistics and procurement activities are properly documented and fully adhere to United States Government (USG) export compliance as well as destination country customs and import regulations and relevant protocols.
- Collaborate with HQ Support Departments and CR Logistics Specialist to identify logistics process bottlenecks and develop solutions tailored to operations.
- Determine field operating costs allocated to logistics and supply, including expense forecasts and pipeline analysis.
- Identify staffing needs and oversee logistics staff for the response; build capacity and develop training programs for national logistics staff.
Applied knowledge and skills:
- In-depth knowledge of best practices in humanitarian procurement, budgeting and supply chain management.
- Experience with relevant USAID/BHA policies and regulations.
- Skilled negotiator, with significant and geographically varied experience in establishing contracts, managing suppliers and ensuring that products/services are delivered according to specifications.
- Knowledge of international donor procurement regulations and United Nations (UN) coordination experience essential; necessary expertise in fraud detection and investigation techniques.
- Strong interpersonal skills and evidence of good leadership and influencing abilities.
- Ability to interact professionally with culturally and linguistically diverse employees and customers.
- Fluency in English required; fluency in a local language is a plus.
- Excellent written and oral communication skills and be comfortable participating as both an effective contributor and listener in groups including senior executives.
- Well-organized, resourceful, effective and efficient in coordinating multiple resources to get things done and must have a proven track record of working successfully on multiple tasks at once and anticipating and planning around obstacles.
- Demonstrated sensitivity in various cross-cultural contexts.
Troubleshooting and impact:
- Works on problems of complex scope that require in-depth analysis and evaluation of variable factors.
- Wrong decisions or recommendations can lead to delays or critical changes to projects or operations.
- Ability to exercise judgment that contributes to the organization’s business strategies and to develop goals that align with the department’s strategic objectives.
- Must be able to provide specific, expert advice to achieve results that will achieve overall departmental and organizational goals.
- Demonstrates a responsive and professional solution-oriented attitude.
- Decisions and actions have a serious impact on the overall success of the function.
- Interacts regularly with senior management and headquarters-based staff.
- Led by “Management Managers” or other direct/indirect reports in the region/functional area.
- Ability to motivate, coach and empower individuals to achieve expectations and goals set for the business unit.
- Provide feedback on country/project staff performance reviews.
- In coordination with senior management, hire/fire country/project staff.
- Reporting to the Response Coordinator
- Bachelor’s degree or its international equivalent in supply chain, logistics, economics, finance, engineering or business administration.
- Masters or other higher degree preferred.
- Certification and/or diploma in logistics and/or supply chain management preferred.
- Typically requires 5-8 years of experience managing the logistics of a humanitarian program.
- Experience working in a complex emergency environment.
- Previous work experience in a non-governmental organization (NGO), government agency, or private company, progressive program management experience in the field of humanitarian assistance, or related industry experience in a relevant technical field.
Typical Physical Requirements:
- Ability to spend long hours staring at a computer screen and performing repetitive tasks on a keyboard.
- Ability to sit and stand for long periods.
- Ability to lift 5-50 lbs.
- Ability to travel to remote field sites that lack basic essentials.
- The candidate must be in good physical condition and understand that medical care is not readily available at the duty station.
Technology to use:
- Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, email), desk phone, mobile phone, and printer/copier.
** Or an equivalent combination of education and/or relevant experience sufficient to successfully assume the main responsibilities of the position.
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